Having a Product Data Library Is Not the Same as Having a Product Data Standard

As product data continues to play a larger role in distribution operations, digital commerce, and internal systems, many organizations are reassessing how they manage and govern that data. In those conversations, one question comes up repeatedly. If a company already receives product data from a trusted source, why is an industry product data standard still necessary?
 

The question is understandable. Many distributors and manufacturers rely on established data providers to supply product information that supports day to day operations. However, this question reflects a common misunderstanding of the different roles that product data sources and product data standards play. While closely related, they are not the same thing, and one cannot replace the other.
 

A product data source is exactly what the name implies. It is the origin of product information. That source may be a manufacturer feed, a distributor maintained database, a third party data provider, or a combination of multiple inputs. Product data sources deliver content such as descriptions, specifications, images, dimensions, and other attributes. They answer the operational question of where product data comes from.
 

A product data standard serves a different purpose. Rather than supplying content, a standard defines structure and meaning. It establishes a common set of attributes, consistent naming conventions, formatting rules, and validation expectations. A standard answers the question of how product data should be organized, interpreted, and exchanged across systems and organizations.
 

This distinction is important because data sources, even high quality ones, do not inherently guarantee consistency. Two sources may provide data for the same category but define attributes differently, apply different units of measure, or populate fields in inconsistent ways. Even within a single source, definitions and data quality can vary over time or across product lines. Without a shared standard, organizations must repeatedly interpret, normalize, and reconcile that variability internally.
 

This is often where confusion arises. Some members assume that because they already receive comprehensive product data from a provider, a standard is unnecessary. In practice, that provider is acting as a source, not as an industry governing framework. Unless a data source explicitly aligns to a common standard, it is still applying its own definitions and structures. As a result, every distributor, manufacturer, and system downstream must adapt that data to fit their own internal models.
 

The Product Data Standard exists to address this challenge. It provides an industry agreed upon framework that manufacturers and distributors can align to regardless of which systems or data providers they use. When product data conforms to a shared standard, it can be evaluated and validated against known expectations. This significantly reduces the effort required to integrate data into PIMs, ERPs, ecommerce platforms, and analytics tools.
 

Governance is another key difference. Product data sources are typically managed by individual organizations or vendors. Product data standards are governed collectively. The Product Data Standard is shaped through industry input and reflects how products are sold, specified, and supported across the PHCP and PVF landscape. This approach helps ensure that the standard remains neutral, practical, and aligned with real world use cases rather than optimized for a single system or business model.
 

Standards also support long term flexibility. Systems, platforms, and data providers change over time. A product data standard provides continuity across those changes. Organizations that align their internal data models to a standard are better positioned to adopt new technologies, support additional channels, and integrate new partners without rebuilding their product data foundation each time. The standard becomes a stable reference point, while tools and sources evolve around it.
 

It is also important to clarify what the Product Data Standard is not. It is not intended to replace existing data providers or force organizations to abandon tools that are working for them. It does not prescribe specific systems or vendors. Instead, it provides a common framework that allows those tools and sources to work together more effectively. Data sources supply the content. The standard supplies the structure and shared meaning.
 

For manufacturers, aligning to a product data standard simplifies the process of distributing data to multiple customers by reducing the need for custom formats and attribute definitions. For distributors, standards reduce the internal burden of cleaning, mapping, and reconciling data from multiple sources. For the industry as a whole, standards support more consistent customer experiences and more scalable digital operations.
 

Ultimately, the Product Data Standard effort is about improving interoperability and raising the baseline for product data quality across the industry. Having access to product data is only part of the equation. Ensuring that data is structured, consistent, and reusable is what allows organizations to fully realize its value. Product data sources remain essential, but standards are what allow that data to work reliably across systems, partners, and future initiatives.